University Web Developers

University Web Developers

Getting Permission to Use People in Photos/Videos

In the past few months, there has been a push at my institution to post more video on YouTube and related sites. I'm afraid we might have legal issues if we put handheld cameras in the hands of our students and just let them take shots of people around campus (or worse, people in other situations that may not be associated with the university). I know there are bound to be people who wouldn't want to likenesses of themselves to be used in public ways (the witness protection program is the extreme example that comes to mind).

I know that "model releases" are common when taking pictures of people for promotional materials. Do any of you have policies in place to deal with photo and video "releases?" Can anyone explain what the laws are governing these situations?

Views: 2116

Reply to This

Replies to This Discussion

We're dealing with this now. For our publications (and consequently, our web photos) we require a photo release for anyone who is recognizable as an individual. We have a lot of pictures of groups walking across campus that we don't use for this reason. If the distance is great enough, we can use it.

One of our main concerns for passers-by in a photo is FERPA. We don't want to run afoul of those folks!

Video is a bit different. When shooting on campus you have less control of who's in the frame and not. You can cut out a lot in editing, but you still want to have a fairly open and continuous look at the campus you're shooting.

I remember twenty years ago I visited DisneyLand. As we entered the park we saw signs that the Disney Channel was filming in Adventure Land and if we didn't want to appear on the Channel we should avoid that area until a specific time, when the crew would move somewhere else or pack up for the day. I wonder if that's a reasonable technique for us. If we wanted to film students circulating in the student center, maybe we could put signs on all entrances saying that we would be filming in a specific area for a certain period of time.

If we had a subject of a video (interview or such), we would certainly get a regular release from them.
I know some universities have a release statement on the application to the school so if a student is attending, they've already agreed to have their likeness used in promotional materials. As far as general passers by though, that's a tougher question that I have no answer for LOL :-)
Here is a good post tp read the "Ten Legal Commandment of Photography"
http://photojojo.com/content/tips/legal-rights-of-photographers/

There is also this one which does the polite thing, always ask permission
http://digital-photography-school.com/blog/asking-permission-to-pho...
For video recordings, we require a release from guest speakers - that is, people not associated with the College. Here's a copy of that:

http://www.hamilton.edu/college/its/itsst/forms/RecordingRelease.pdf

The issue has recently been raised about expanding the scope of this form to require faculty and students to sign off as well. We're consulting with the lawyers, but it looks like that's the way we're going.
HI Guys
Great thread and very timely!
JD
thanks for posting your release form

we are just beginning to get into this video-on-the-web wagon, and , while we always ask the subjects - in this litigious society, you just never know. I think having a form to sign for both guest speakers, and perhaps others who might be directly in liine of fire, is a great idea. May i use this as a model for our own school?
Cass
Thanks for posting that article Erin! I learned while studying photography that "if you can see it, you can shoot it" and most of the time "publish it" without getting permission/a signature from the person.
I believe most institutions are afraid of this truth because of the possibility someone might be offended or unhappy they end up in a published image. I always recommend that if your subject is highly recognizable and a focus of the photo, you get a release signed. (You're not going to get signatures from a crowd shot at a football game for example.)
Doesn't this get a little muddy, Michelle, when dealing with minors (highschool)?
Good question.
Taken from photography rights site:
You can shoot pictures of children; your rights don't change because of their age or where they are, as long as they're visible from a place that's open to the public. (So no sneaking into schools or climbing fences.)

Again, I think it's a judgement call and more of a courtesy/ and C.Y.A. to offer the release.
I'd be curious to hear what Brad Ward did at Butler (when he was there) b/c they had students out with cameras often. I wonder if they have one of those statements in the app materials that Karlyn mentioned.
If a student smiles at a camera, that's consent enough for me. :)

We told them that if they were filming a friend to take a separate video of that student speaking their consent into the camera. No one ever did it, and no one ever complained either. We didn't have any statement in our application, to my knowledge.
Great information in these posts. Great discussion people.
Erin -- We are also thinking about an opt-out system. Question: How to know when we've captured a photo of someone who opted out? Would the Marketing department keep student ID photos of all opt-outs on file, so they could be identified?

If anyone is working with an opt-out system, your comments would be appreciated. Thanks!

RSS

Elsewhere

Latest Activity

Profile IconJenn Baker and Jose Vidal joined University Web Developers
Saturday
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Loving all the gadget ideas! Have you submitted yours? http://omniupdate.com/campaigns/gadget-challenge/2014/"
Friday
Sean Walsh posted a blog post

The Results are in: TERMINALFOUR Higher Education Web Survey

In our first annual higher education web survey report, almost 250 individuals and 169 higher education institutions reveal where they focus their online marketing activities, how they measure their online efforts and how they engage with their audiences. Discover the results for yourself by downloading a free report today: http://www.terminalfour.com/survey2014/See More
Friday
Mike Tackett is now a member of University Web Developers
Thursday
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Look who’s responsive now! Clark College went live with their new site. Congratulations! www.clark.edu/"
Wednesday
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"  How well do your campus emails render on mobile devices? Read about our Email Campaign Manager in today’s blog post! "
Tuesday
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Nominations for the third annual Critics' Choice CMS Awards are closing Oct 1! Don’t forget to submit OU Campus for consideration. Recommended categories include: Best Enterprise JAVA CMS, Best Cloud CMS for Enterprise, and Most…"
Sep 15
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"  After the mad rush of classes starting, how do you keep your web editors energized for the rest of the academic year? Read how Lower Columbia College does it in today's blog post!"
Sep 12
Profile Icondavid wickins, Alice Nguyen and John Hartley joined University Web Developers
Sep 12
Seth Meranda posted a discussion

Seeking an Web Interactive Producer

I'm looking to add someone with HTML/CSS and UI/UX experience to my team at Concordia University, Nebraska. We're located just outside Lincoln, NE.Position Summary:  This position serves as a member of the marketing communication team and provides leadership and strategy for the creation, implementation and maintaining of web and email productions used in promotion and advancement of the University's mission.General Duties:Implements, designs and optimizes user interfaces for cune.edu and…See More
Sep 11
Nancy R. Bailey posted a discussion

Web Development Specialist

The Institute for Transportation Research and Education at North Carolina State University is looking for a web development specialist (technology support analyst).  To provide support and consult on web development, design, coding, and modifying hosted websites.  Provide web application development and web communications support, as well as maintain duties for web-based projects which include interactive multimedia, graphics, tutorials, and social media.  Knowledge of and experience with…See More
Sep 10
Maggie Slater commented on Lynn Zawie's group OmniUpdate
"Such great information within the talk! Thanks for sharing!  :)"
Sep 9
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Missed yesterday’s E-expectations talk with Chris D’Orso, Stephanie Geyer, and our own Lance Merker? See it here."
Sep 9
Sara Clark posted a discussion

Missouri State University seeks new media specialist

Missouri State University is accepting applications for a new media specialist in the offices of university communications and Web and new media.Position comes with superior benefits, including group health insurance, life insurance, retirement, tuition waivers, wellness programs and professional development opportunities. Learn more about benefits.Responsibilities:Works to ensure that assigned websites and social media content,…See More
Sep 8
Profile IconAmy Filardo and Jeremy Cumbo joined University Web Developers
Sep 4
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Central Connecticut State University went live with their responsive website. Great job!! www.ccsu.edu"
Sep 4
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Learn more about our 2014 Gadget Challenge with today’s blog post! "
Sep 3
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Part 3 of our E-Expectations series available on our blog! Get the facts you need to improve your best resource—your college website. "
Aug 29
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Please note that OmniUpdate will be closed this Monday in observance of Labor Day. We wish everyone a safe and happy holiday!"
Aug 28
Beth Hastings replied to Beth Hastings's discussion Columbia College site redesigned - take a look!
"Thanks - I appreciate it! It was a  lot of "new" for us. Personally, I'd done a little bit of responsive design (took a class) but nothing at this level. I'd not done HTML5 or really delved into CSS3 and then finding…"
Aug 28

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2014   Created by Mark Greenfield.

Badges  |  Report an Issue  |  Terms of Service