University Web Developers

University Web Developers

Getting Permission to Use People in Photos/Videos

In the past few months, there has been a push at my institution to post more video on YouTube and related sites. I'm afraid we might have legal issues if we put handheld cameras in the hands of our students and just let them take shots of people around campus (or worse, people in other situations that may not be associated with the university). I know there are bound to be people who wouldn't want to likenesses of themselves to be used in public ways (the witness protection program is the extreme example that comes to mind).

I know that "model releases" are common when taking pictures of people for promotional materials. Do any of you have policies in place to deal with photo and video "releases?" Can anyone explain what the laws are governing these situations?

Views: 2187

Reply to This

Replies to This Discussion

We're dealing with this now. For our publications (and consequently, our web photos) we require a photo release for anyone who is recognizable as an individual. We have a lot of pictures of groups walking across campus that we don't use for this reason. If the distance is great enough, we can use it.

One of our main concerns for passers-by in a photo is FERPA. We don't want to run afoul of those folks!

Video is a bit different. When shooting on campus you have less control of who's in the frame and not. You can cut out a lot in editing, but you still want to have a fairly open and continuous look at the campus you're shooting.

I remember twenty years ago I visited DisneyLand. As we entered the park we saw signs that the Disney Channel was filming in Adventure Land and if we didn't want to appear on the Channel we should avoid that area until a specific time, when the crew would move somewhere else or pack up for the day. I wonder if that's a reasonable technique for us. If we wanted to film students circulating in the student center, maybe we could put signs on all entrances saying that we would be filming in a specific area for a certain period of time.

If we had a subject of a video (interview or such), we would certainly get a regular release from them.
I know some universities have a release statement on the application to the school so if a student is attending, they've already agreed to have their likeness used in promotional materials. As far as general passers by though, that's a tougher question that I have no answer for LOL :-)
Here is a good post tp read the "Ten Legal Commandment of Photography"
http://photojojo.com/content/tips/legal-rights-of-photographers/

There is also this one which does the polite thing, always ask permission
http://digital-photography-school.com/blog/asking-permission-to-pho...
For video recordings, we require a release from guest speakers - that is, people not associated with the College. Here's a copy of that:

http://www.hamilton.edu/college/its/itsst/forms/RecordingRelease.pdf

The issue has recently been raised about expanding the scope of this form to require faculty and students to sign off as well. We're consulting with the lawyers, but it looks like that's the way we're going.
HI Guys
Great thread and very timely!
JD
thanks for posting your release form

we are just beginning to get into this video-on-the-web wagon, and , while we always ask the subjects - in this litigious society, you just never know. I think having a form to sign for both guest speakers, and perhaps others who might be directly in liine of fire, is a great idea. May i use this as a model for our own school?
Cass
Thanks for posting that article Erin! I learned while studying photography that "if you can see it, you can shoot it" and most of the time "publish it" without getting permission/a signature from the person.
I believe most institutions are afraid of this truth because of the possibility someone might be offended or unhappy they end up in a published image. I always recommend that if your subject is highly recognizable and a focus of the photo, you get a release signed. (You're not going to get signatures from a crowd shot at a football game for example.)
Doesn't this get a little muddy, Michelle, when dealing with minors (highschool)?
Good question.
Taken from photography rights site:
You can shoot pictures of children; your rights don't change because of their age or where they are, as long as they're visible from a place that's open to the public. (So no sneaking into schools or climbing fences.)

Again, I think it's a judgement call and more of a courtesy/ and C.Y.A. to offer the release.
I'd be curious to hear what Brad Ward did at Butler (when he was there) b/c they had students out with cameras often. I wonder if they have one of those statements in the app materials that Karlyn mentioned.
If a student smiles at a camera, that's consent enough for me. :)

We told them that if they were filming a friend to take a separate video of that student speaking their consent into the camera. No one ever did it, and no one ever complained either. We didn't have any statement in our application, to my knowledge.
Great information in these posts. Great discussion people.
Erin -- We are also thinking about an opt-out system. Question: How to know when we've captured a photo of someone who opted out? Would the Marketing department keep student ID photos of all opt-outs on file, so they could be identified?

If anyone is working with an opt-out system, your comments would be appreciated. Thanks!

RSS

Elsewhere

Latest Activity

Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Congrats to Snow College on going live in OU Campus with their new responsive site! Check it out: www.snow.edu "
15 hours ago
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Get the scoop on snippets in the new post up on the blog! "
yesterday
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"New blog post from Kate Browne, Technology Trainer at Illinois Wesleyan University! The Welcoming Website Part 1: Accessibility and Universal Design "
Jul 22
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Nevada State College went live in our OU Campus CMS! Check it out: nsc.edu http://nsc.edu/"
Jul 20
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Exciting news! We've released 10.3 of OU Campus which includes OU Marketplace! Read all about it in today's blog post. "
Jul 17
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Bard College at Simon's Rock's website has a great new look! New design by Lipman Hearne. Check it out: simons-rock.edu "
Jul 14
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Check out the new My Future Employee TechGirlz video featuring our very own Lance Merker! #empoweringgirls"
Jul 10
Robin Ruetenik is now a member of University Web Developers
Jul 8
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Check out the recap of Higher Ed Live's "The Higher Education Directory"! "The Higher Education Directory""
Jul 8
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Great job to Louisiana State University on their new responsive web design using OU Campus! www.lsu.edu "
Jul 7
Roma Mandzyk joined Mark Trenchard's group
Thumbnail

Adobe AEM

Users, developers, and leaders that use Adobe AEM (CQ5) for a web experience platform.See More
Jul 7
Roma Mandzyk joined Eric Hodgson's group
Thumbnail

Digital Asset Management

Best practices in managing raw photography, design files, and Web photo galleries
Jul 7
Roma Mandzyk joined Mark Greenfield's group
Thumbnail

The Future

This group will explore the future of the higher education web profession. What are the implications for our profession when you combine the current financial conditions with the ongoing (r)evolution of higher education?See More
Jul 7
L1z H1ncks is now a member of University Web Developers
Jul 6
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Your content management system requires certain functionalities and services; one being ongoing support. See how OmniUpdate delivers in this blog post! "
Jul 1
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Congratulations to California Lutheran University on their new responsive website! Check it out: www.callutheran.edu www.callutheran.edu"
Jun 30
Scott Dewar is now a member of University Web Developers
Jun 30
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Still need to register for the eduWeb Digital Summit? Use discount code ECD2015 to get a $100 discount! "
Jun 25
Louise Ryan posted a discussion

Please take a moment to complete the 2015 Higher Education Web Survey

Have your say in the 2nd Annual T4 Higher Education web survey and be in with a chance to win £/$/€ 100 Amazon voucher. It's open to all IT & Marketing professionals who work in Higher Education & it only takes 2 minutes; enter hereSee More
Jun 25
Profile IconBlaine Herman, Christy Hill and Theresa Rumjahn joined University Web Developers
Jun 20

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2015   Created by Mark Greenfield.

Badges  |  Report an Issue  |  Terms of Service