University Web Developers

University Web Developers

Getting Permission to Use People in Photos/Videos

In the past few months, there has been a push at my institution to post more video on YouTube and related sites. I'm afraid we might have legal issues if we put handheld cameras in the hands of our students and just let them take shots of people around campus (or worse, people in other situations that may not be associated with the university). I know there are bound to be people who wouldn't want to likenesses of themselves to be used in public ways (the witness protection program is the extreme example that comes to mind).

I know that "model releases" are common when taking pictures of people for promotional materials. Do any of you have policies in place to deal with photo and video "releases?" Can anyone explain what the laws are governing these situations?

Views: 2260

Reply to This

Replies to This Discussion

We're dealing with this now. For our publications (and consequently, our web photos) we require a photo release for anyone who is recognizable as an individual. We have a lot of pictures of groups walking across campus that we don't use for this reason. If the distance is great enough, we can use it.

One of our main concerns for passers-by in a photo is FERPA. We don't want to run afoul of those folks!

Video is a bit different. When shooting on campus you have less control of who's in the frame and not. You can cut out a lot in editing, but you still want to have a fairly open and continuous look at the campus you're shooting.

I remember twenty years ago I visited DisneyLand. As we entered the park we saw signs that the Disney Channel was filming in Adventure Land and if we didn't want to appear on the Channel we should avoid that area until a specific time, when the crew would move somewhere else or pack up for the day. I wonder if that's a reasonable technique for us. If we wanted to film students circulating in the student center, maybe we could put signs on all entrances saying that we would be filming in a specific area for a certain period of time.

If we had a subject of a video (interview or such), we would certainly get a regular release from them.
I know some universities have a release statement on the application to the school so if a student is attending, they've already agreed to have their likeness used in promotional materials. As far as general passers by though, that's a tougher question that I have no answer for LOL :-)
Here is a good post tp read the "Ten Legal Commandment of Photography"
http://photojojo.com/content/tips/legal-rights-of-photographers/

There is also this one which does the polite thing, always ask permission
http://digital-photography-school.com/blog/asking-permission-to-pho...
For video recordings, we require a release from guest speakers - that is, people not associated with the College. Here's a copy of that:

http://www.hamilton.edu/college/its/itsst/forms/RecordingRelease.pdf

The issue has recently been raised about expanding the scope of this form to require faculty and students to sign off as well. We're consulting with the lawyers, but it looks like that's the way we're going.
HI Guys
Great thread and very timely!
JD
thanks for posting your release form

we are just beginning to get into this video-on-the-web wagon, and , while we always ask the subjects - in this litigious society, you just never know. I think having a form to sign for both guest speakers, and perhaps others who might be directly in liine of fire, is a great idea. May i use this as a model for our own school?
Cass
Thanks for posting that article Erin! I learned while studying photography that "if you can see it, you can shoot it" and most of the time "publish it" without getting permission/a signature from the person.
I believe most institutions are afraid of this truth because of the possibility someone might be offended or unhappy they end up in a published image. I always recommend that if your subject is highly recognizable and a focus of the photo, you get a release signed. (You're not going to get signatures from a crowd shot at a football game for example.)
Doesn't this get a little muddy, Michelle, when dealing with minors (highschool)?
Good question.
Taken from photography rights site:
You can shoot pictures of children; your rights don't change because of their age or where they are, as long as they're visible from a place that's open to the public. (So no sneaking into schools or climbing fences.)

Again, I think it's a judgement call and more of a courtesy/ and C.Y.A. to offer the release.
I'd be curious to hear what Brad Ward did at Butler (when he was there) b/c they had students out with cameras often. I wonder if they have one of those statements in the app materials that Karlyn mentioned.
If a student smiles at a camera, that's consent enough for me. :)

We told them that if they were filming a friend to take a separate video of that student speaking their consent into the camera. No one ever did it, and no one ever complained either. We didn't have any statement in our application, to my knowledge.
Great information in these posts. Great discussion people.
Erin -- We are also thinking about an opt-out system. Question: How to know when we've captured a photo of someone who opted out? Would the Marketing department keep student ID photos of all opt-outs on file, so they could be identified?

If anyone is working with an opt-out system, your comments would be appreciated. Thanks!

RSS

Elsewhere

Latest Activity

Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Change is inevitable, and you want to make sure your content is still consistent after you reorganize your site. Check out the importance of using dependency tags in OU Campus to make sure both your site visitors and search engines can still find…"
Thursday
Allison Howard is now a member of University Web Developers
May 19
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Planning a dream kitchen is like redesigning a website. It's easy to change the colors, but if the content doesn't provide what users need, your site visitors will not find value. So where do you start?"
May 12
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"When thinking about valuable content for your higher ed site, try testimonials and quotes to attract prospective students. Download the latest E-Expectations report today. "
May 11
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Check out more of these stats by downloading our latest E-Expectations Report today!"
May 4
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Your website’s voice helps drive your brand and deliver consistency across your site. In our latest blog post, Jim Heiney from Lock Haven University shows how to keep that consistency using OU Campus."
May 2
Fabio posted a discussion

Top 200 Universities in Facebook

Just a brief note to inform all University developers that we have just published a new ranking of the top 200 Universities in Facebook based on the number of likes (fans count) each Facebook page has. Visit http://www.4icu.org/top-universities-facebook/For the US listing of all Universities in Facebook and their fans count popularity please visit…See More
May 2
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"New blog post! Find out what prospective students are wanting to find on your website."
Apr 28
Kathy Nix posted a discussion

user levels

Is there anyway you can edit a user level?  We have level 8 users and want to add "Add to Dictionary" without opening every user and clicking on the Add to Dictionary box.See More
Apr 26
Doug Thompson posted a discussion

Solution for deluge of daily emails?

So way back in "the day" (eight or so years ago), our employee/student email inboxes were routinely deluged with 40+ individual email messages per day due to the "campus-wide" email lists being open for anyone here to send messages to.Enough people eventually decried the situation, so we came up with an email/website "publication" that was basically akin to a "daily digest email" of what were originally individual messages.This was highly successful and took a large part of the burden off of…See More
Apr 21
Andrew Soderberg replied to Mark Greenfield's discussion The UWEBD Social Network Will Live On
"Mark, Just a suggestion regarding a sustainable future for UWEBD (software platform). When I was at OmniUpdate we migrated from Ning to SocialEngine. SE has a Ning 2 import tool: http://get.socialengine.com/ning/ The process was pretty smooth for…"
Apr 21
Christopher Snizik is now a member of University Web Developers
Apr 18
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Our 2017 OmniUpdate User Training Conference was a huge success! For a recap of the event, head over to our blog. "
Apr 17
Profile IconChris Amelung and Derek Pasnick joined University Web Developers
Apr 10
Barb Iannucci replied to Dean Hartman's discussion Best CMS option
"I'm interested in this as well..."
Apr 4
Dean Hartman posted a discussion

Best CMS option

It's time for us to move away from our current CMS, and I was wondered what is working best for others: a pre-packaged solution, or building your own with WordPress, Drupal or ...?See More
Apr 4
Cindy is now a member of University Web Developers
Apr 1
Profile IconDean Hartman and Laura T joined University Web Developers
Mar 28
Tarekegn Nibret is now a member of University Web Developers
Mar 15
Scott Dailey is now a member of University Web Developers
Mar 10

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2017   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service