University Web Developers

University Web Developers

I was recently asked to think about how to approach archiving the website to satisfy any and all legal requirements should something come up. If a user brings suit against you based on information that was contained on the site at one point do you have a backup process to protect the University? How often and what stuff should be maintained? Is it like documents that you can file away with dates and copies of each new addition? I am very interested in your thoughts about this. Thanks.

Views: 13

Reply to This

Replies to This Discussion

Well, our CMS has a versioning system that will save every revision of a piece of content as far back as I want, unless I flush them. So there's always that. I haven't yet decided how long I will keep such things. Probably not longer than a year. I am unfamiliar with any rules requiring us to keep any web data longer than that (or at all).
Could you tell me what CMS you're using? We have a custom CMS and I'd like to write in a versioning system, but would like to see how others have implemented it.
dotCMS. They have a demo up you can check out: http://demo.dotcms.com/c, the login/pass is test@dotcms.org/test

The only thing missing is a diff engine a la Wikipedia, but once we complete our redesign I think I might start looking into writing one for it.
We do a database backup on a daily basis. We then add that sql file to our versioning system (subversion). So, effectively, (as long as I make a commit every day) we have a daily snapshot of the content available on our site. If need be, we could recreate the site as it looked on any day since we began versioning the site.
That is exactly what we are discussing. I will pass this info on to my team. We don't use a CMS so things are not as easy as they could be right now. One more question: where do you store it and how long do you keep it?
We have a subversion server that we run in-house. We back up this server to external media and then take that off-site.
Our Ektron CMS has a versioning system and so does Drupal CMS. I do not delete previous versions of our pages and each version has a time stamp on it so I can always go back and check.
On top of that, our databases are backed up every couple days just in case anything happens.

RSS

Elsewhere

Latest Activity

Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Future-proofing is often an overlooked element in evaluating a web content management system in higher education. Learn how to evaluate a CMS for the long haul. "
12 hours ago
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join us for our upcoming webcast! Joel Vertin from Michigan Technological University will share his team's assessment of a new CMS and how to evaluate your needs to determine the right fit for your institution. Register today! "
yesterday
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Ever wonder why we do what we do at OmniUpdate? "
Feb 16
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"There is a fine line between waiting for more money, time, and staff… and waiting too long to replace your school’s web content management system.  "
Feb 13
Mel Mills is now a member of University Web Developers
Feb 12
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Accessibility is no longer an afterthought in creating a college or university website: It is an essential component in website design. "
Feb 9
Anna Prentiss is now a member of University Web Developers
Feb 8
Sara Arnold joined Mark Greenfield's group
Thumbnail

Accessibility

This group is for all those interested in Web Accessibility.See More
Feb 7
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Has your institution received an OCR letter, or does your web team live in fear of getting one? You’ll fare better by being proactive. "
Feb 7
Trisha Salas is now a member of University Web Developers
Feb 7
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Nearly 85% of our customers choose our SaaS offering and we have more SaaS customers than any other CMS in the higher ed market. "
Feb 5
Jesse Clark posted a discussion

Updating our Privacy Policy

Hello,We are looking to update our privacy policy on our website to better reflect the activities of our marketing folks and their partners. This would include things like retargeting and the potential personalization of our CRM. I was wondering if other universities have updated their privacy policies recently and could share how they crafted it? I'd like to have some sort of template before meeting with our lawyer to get their sign off.Thanks!See More
Feb 5
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Are you holding your web content management system together with Band-Aids and patches? It may be time to start your search for a new CMS to manage your higher ed website. "
Feb 2
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"How does one manage a major website redesign, including the addition of a new web CMS, while keeping fellow colleagues happy during and after the process? Robert Heyser from Tarrant County College shares his experience with us. "
Jan 31
Rachel Burt commented on Lynn Zawie's group OmniUpdate
" There are plenty of opportunities to get hands-on experience with our OU Campus CMS at #OUTC18! Our workshop tracks are designed to help you choose. "
Jan 30
Sandi Arendalkowski is now a member of University Web Developers
Jan 29
Jesse Clark joined Lynn Zawie's group
Thumbnail

OmniUpdate

Share your experiences using OmniUpdate CMS
Jan 29
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join us for our January webcast! Lin Larson from Stamats will present on how to ensure a sustainable website redesign process for your institution. Register now "
Jan 26
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"The OU Campus Source Editor is a nifty feature you’ll find in your developer toolbox. See it in action! "
Jan 26
Profile IconJill St Martin, Al Nemec and Jessie Nemec joined University Web Developers
Jan 26

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2018   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service