University Web Developers

University Web Developers

The two graphic designers I work with are trying to figure out the best way to implement a backup system for completed projects and they've narrowed it down to two options, each with pros/cons.

1. A large external hard drive to which they periodically copy completed projects.
2. Some sort of DVD "carousel" and indexing software so they can, for example, search for a particular project number and it will tell them on what disc that project's files are housed.

The biggest "pro" for option #1 is cost...external drives are cheap these days. The biggest "con" for that option, however, is reliability...if the drive crashes, then you're back to square one.

The biggest "pro" for option #2 is accessibility...most of these DVD carousels work on both PCs and Macs (and some even work standalone), so more people could use it if needed. The biggest "con" for that option, however, is that they take up a lot more desk space than an external drive.

Does anyone have any experience with either (or both) of these backup options, or with a third option that we haven't even considered?

Thanks in advance for any help anyone can provide,

Doug Thompson
Manager of Web and Electronic Communications
Ohio Wesleyan University

Views: 45

Reply to This

Replies to This Discussion

I have used versioning systems for this in the past. My two top are Subversion and Git. What you do is setup a repository and your designers can "checkout" the repo. They then have a local copy they can make as many changes to as they want. When they have finished their revisions they do a "check in". The beauty of one of these systems is that everyone is kept up to date on changes and let's say designer B overwrites a needed change from designer A. No big deal, simply look into the repo history and pull out the revision you require. When dealing with text you can even merge revisions together.

If you are in a primarily Windows environment Subversion has a really nice tool called Tortoise that makes it a breeze to use. The drawback to Subversion is the need for a server app running somewhere. Git does not need a dedicated server, but to my knowledge there are still no tools that integrate into the Windows platforms as nicely as Tortoise.
Ben's approach to having something that handles versioning is a very nice approach. We use Team Foundation Server for that... it's a bit convoluted since we have PC's and Macs, between our programmers and Designers.

Howerver, I do want to mention a product to consider if you're going the HD route. I use a Drobo at home for safe backups to a hard drive. If your designers feel most comfortable with making copies as their workflow, consider that or a similar NAS.
We've used Subversion for some projects and had a lot of success with jungledisk.com for full servers.
This discussion has gone a bit off course...I'm looking for something for our graphic designers...Mac users...using primarily Adobe InDesign and Adobe Photoshop, with linked graphics and whatnot...no need for version control, per se, as they're wanting whatever solution we arrive at to be used for storage of finalized/finished projects (so, once they're done and they no longer need all the associated files hanging around on their computers)
And that is exactly what a version control system does. Additionally you have the added benefit of being able to dig into the past with minimal extra disk space usage. Also, if used for current projects as well it retains the benefit of keeping current work safe from bad revisions and allows all designers to stay up to date on each others work. If one needs a file they don't have to ask for it to be emailed, they simply update their checkout and they have it. They can even delete files and be able to retrieve them from the history. Or you can toss only your backups in there.

It's a super simple system to use just for backups. Works on all platforms. Is open source. What more could you ask for? The three who responded all used it as a backup service with no problems.... If you do not think a version control system can be easily implemented as a backup system then I recommend the external drive approach. Format the drive fat32 and it can be used by virtually any operating system.
Ah...I get it...they're using a version control system not for its versioning capabilities, per se, but its overall backup functionality.

Thanks for the clarification.
Don't get hung up on version control being for programmers. Anyone creating any sort of asset that changes over time is a prime candidate for version control. Designers lose some of the benefits (like nicely comparing different versions of the files) because of their tools (Photoshop, Flash, etc), but the core idea is that anything they produce gets periodically saved to some sort of remote system with a nice log of who changed what when.

That being said, having large multimedia projects stuffed into a Subversion repository can be acutely painful for your system administrators. Make sure you have a nice fast network and PLENTY of hard drive space. Filling the disk on your server is likely to cause a rain of fire from IT.

I have had great success initiating designers into using a simple Subversion repository and the TortoiseSVN client. If you structure your repository well, people will even have an easier time finding project assets than they probably do now.

Git and Mercurial are two other alternatives, but these are fairly non-intuitive and I think you'll have difficulty rolling them out to an organization that does not already compulsively use version control. One feature in of these (local commits) however would make them pretty nice for designers working with large multimedia projects. They also would need a central repository to have get the benefits of an off-machine backup.

Once folks are committing their projects regularly to the repository, a simple server backup is all you need.

RSS

Elsewhere

Latest Activity

Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Did you know your website’s user experience can impact your marketing efforts? Learn how to assess UX and make it a top priority in today's blog post! "
Jul 20
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"We welcome our friends at Kentucky Community & Technical College System to the OmniUpdate family! "
Jul 19
Profile IconPaul Paire and Amy M Andrade joined University Web Developers
Jul 18
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Spelling errors, broken links, weak SEO, and accessibility issues can negatively affect your site visitors’ user experience. Learn how OU Insights continually monitors these areas and helps keep visitors on your site in today's blog post! "
Jul 13
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Giving a warm SoCal welcome to our newest family member, Chabot-Las Positas Community College District! "
Jul 12
Bryce Anderson is now a member of University Web Developers
Jul 12
Profile IconJeannette Modic and Lisa Jones joined University Web Developers
Jul 11
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Are you meeting the high expectations of your technologically savvy site visitors? Found out how to elevate their user experience by focusing on six key areas in today's blog post. "
Jul 7
Cathy Wooten is now a member of University Web Developers
Jul 6
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Train 300+ content contributors after not one, but two website redesigns? No problem! Discover University of Arkansas Cooperative Extension Service’s recipe for success in today's blog post. "
Jun 29
Colleen Brennan-Barry posted a discussion

HighEdWeb 2016 welcomes LeVar Burton, Kimberly Bryant, more

HighEdWeb is very pleased to announce our outstanding 2016 Annual Conference keynote speakers: Kimberly Bryant, Aspen Institute Fellow and founder of Black Girls CODE, and LeVar Burton, actor, director and educator.We’re also excited to share our full presentation schedule, which includes more than 70 presentations given in 7…See More
Jun 29
Sara Clark posted discussions
Jun 28
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Are your digital marketing campaigns effective? Learn how to measure the success of your digital efforts in this Thursday’s Higher Ed Live episode at 1PM ET with Jon Anspaugh from Oral Roberts University! "
Jun 28
Scott Knauer is now a member of University Web Developers
Jun 23
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Get the story behind our newest module OU Alerts and how our customers are helping shape its future in today's blog post! "
Jun 22
Vivek G. Bharathan is now a member of University Web Developers
Jun 21
Marc Boman joined Paul Branham's group
Thumbnail

Community Colleges

Discussions and such pertaining to the unique situations that present themselves to Community Colleges.
Jun 20
Marc Boman joined Mark Greenfield's group
Jun 20
Dan Demmons posted a discussion

SVA - anyone using this for their marketing campaigns

Hello everyone,I'm wondering if anyone is using SVA to help assist with their marketing efforts? Brief info on what SVA is - http://www.carnegiecomm.com/blog/non-traditional-student-audiences-cant-find-them-build-them/Here's a company that provides assistance with incorporating SVA- http://www.semcasting.com/I've a…See More
Jun 16
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Looking for the secrets to success for a website redesign? Check out our latest blog post for some great tips! "
Jun 15

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2016   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service