University Web Developers

University Web Developers

The two graphic designers I work with are trying to figure out the best way to implement a backup system for completed projects and they've narrowed it down to two options, each with pros/cons.

1. A large external hard drive to which they periodically copy completed projects.
2. Some sort of DVD "carousel" and indexing software so they can, for example, search for a particular project number and it will tell them on what disc that project's files are housed.

The biggest "pro" for option #1 is cost...external drives are cheap these days. The biggest "con" for that option, however, is reliability...if the drive crashes, then you're back to square one.

The biggest "pro" for option #2 is accessibility...most of these DVD carousels work on both PCs and Macs (and some even work standalone), so more people could use it if needed. The biggest "con" for that option, however, is that they take up a lot more desk space than an external drive.

Does anyone have any experience with either (or both) of these backup options, or with a third option that we haven't even considered?

Thanks in advance for any help anyone can provide,

Doug Thompson
Manager of Web and Electronic Communications
Ohio Wesleyan University

Views: 45

Reply to This

Replies to This Discussion

I have used versioning systems for this in the past. My two top are Subversion and Git. What you do is setup a repository and your designers can "checkout" the repo. They then have a local copy they can make as many changes to as they want. When they have finished their revisions they do a "check in". The beauty of one of these systems is that everyone is kept up to date on changes and let's say designer B overwrites a needed change from designer A. No big deal, simply look into the repo history and pull out the revision you require. When dealing with text you can even merge revisions together.

If you are in a primarily Windows environment Subversion has a really nice tool called Tortoise that makes it a breeze to use. The drawback to Subversion is the need for a server app running somewhere. Git does not need a dedicated server, but to my knowledge there are still no tools that integrate into the Windows platforms as nicely as Tortoise.
Ben's approach to having something that handles versioning is a very nice approach. We use Team Foundation Server for that... it's a bit convoluted since we have PC's and Macs, between our programmers and Designers.

Howerver, I do want to mention a product to consider if you're going the HD route. I use a Drobo at home for safe backups to a hard drive. If your designers feel most comfortable with making copies as their workflow, consider that or a similar NAS.
We've used Subversion for some projects and had a lot of success with jungledisk.com for full servers.
This discussion has gone a bit off course...I'm looking for something for our graphic designers...Mac users...using primarily Adobe InDesign and Adobe Photoshop, with linked graphics and whatnot...no need for version control, per se, as they're wanting whatever solution we arrive at to be used for storage of finalized/finished projects (so, once they're done and they no longer need all the associated files hanging around on their computers)
And that is exactly what a version control system does. Additionally you have the added benefit of being able to dig into the past with minimal extra disk space usage. Also, if used for current projects as well it retains the benefit of keeping current work safe from bad revisions and allows all designers to stay up to date on each others work. If one needs a file they don't have to ask for it to be emailed, they simply update their checkout and they have it. They can even delete files and be able to retrieve them from the history. Or you can toss only your backups in there.

It's a super simple system to use just for backups. Works on all platforms. Is open source. What more could you ask for? The three who responded all used it as a backup service with no problems.... If you do not think a version control system can be easily implemented as a backup system then I recommend the external drive approach. Format the drive fat32 and it can be used by virtually any operating system.
Ah...I get it...they're using a version control system not for its versioning capabilities, per se, but its overall backup functionality.

Thanks for the clarification.
Don't get hung up on version control being for programmers. Anyone creating any sort of asset that changes over time is a prime candidate for version control. Designers lose some of the benefits (like nicely comparing different versions of the files) because of their tools (Photoshop, Flash, etc), but the core idea is that anything they produce gets periodically saved to some sort of remote system with a nice log of who changed what when.

That being said, having large multimedia projects stuffed into a Subversion repository can be acutely painful for your system administrators. Make sure you have a nice fast network and PLENTY of hard drive space. Filling the disk on your server is likely to cause a rain of fire from IT.

I have had great success initiating designers into using a simple Subversion repository and the TortoiseSVN client. If you structure your repository well, people will even have an easier time finding project assets than they probably do now.

Git and Mercurial are two other alternatives, but these are fairly non-intuitive and I think you'll have difficulty rolling them out to an organization that does not already compulsively use version control. One feature in of these (local commits) however would make them pretty nice for designers working with large multimedia projects. They also would need a central repository to have get the benefits of an off-machine backup.

Once folks are committing their projects regularly to the repository, a simple server backup is all you need.

RSS

Elsewhere

Latest Activity

Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Website viewers form a first impression in less than two-tenths of a second! Read our latest blog post for tips on how to make it a good one. "
17 hours ago
Scott Wilson is now a member of University Web Developers
Monday
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"How did Charter Oak State College’s one-man web team achieve a DIY responsive website redesign? Get the details in our new case study! "
Friday
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Voting is now open for the 2016 OmniUpdate Gadget Challenge! Head on over to the OmniUpdate Feedback Forum and cast your votes. "
May 19
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Get website information architecture tips from mStoner strategist Fran Zablocki in today’s blog post! "
May 18
Dan Demmons posted a discussion

Anyone know what happened to www.edustyle.net

edustyle.netSite has been down for awhile now- was a great resource in the past.Anyone know what's become of it?-DanDan DemmonsDirector, Web ServicesProvidence Collegeddemmons@providence.eduSee More
May 18
Alecia Heidt is now a member of University Web Developers
May 17
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"The OmniUpdate family is getting bigger… welcome Lansing Community College! "
May 16
Profile IconLeta Negandhi, Eric Scott Sembrat, David Harper and 1 more joined University Web Developers
May 16
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"We're excited to welcome Wayland Baptist University to the OmniUpdate family! "
May 13
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"What does the Halo Effect have to do with your website? Find out in today’s blog post! "
May 11
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Help us give a warm welcome to our newest OmniUpdate family member: Winthrop University!"
May 9
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"We're excited to welcome Indian River State College to the OU Campus user community!"
May 5
Profile IconKrishneel Kishor and Dana DeFebbo joined University Web Developers
May 4
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Learn how to quickly arm yourself with the website usability data you need to cut through internal politics! Tune in to Higher Ed Live this Friday at 1PM ET. "
May 4
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Nearly 57 million people in the U.S. have some form of disability. Learn how to S.I.F.T. through your website’s content for accessibility compliance in today's post! "
May 4
Nic Winn replied to Morgan A. Huff's discussion Is there a University Web Developers Slack group?
"A team just started up. You can send a request to leta@berkeley.edu and she can add your schools domain. Then anyone with ann address there can sign in at https://uwebd.slack.com/signup."
May 4
Kelsey Layos posted a discussion

Help faculty, staff, and students transition to Canvas!

The Office of Information Technology at UCI has two vacancies for Technology Support Specialists to assist faculty, staff, and students through the Canvas transition (see sites.uci.edu/canvas/).Please share this with others looking to:Help faculty, staff, and students use Canvas and associated toolsSolve problems and remove barriers for end-users dealing with software changeDevelop productive relationships and positive rapport with…See More
May 2
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"It's Module Monday! Strengthen your school's marketing power and brand with our Faculty Directory module. See it in action! "
May 2
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"How do you get all the help your web team needs without taking a bite out of the budget? We've got the answer in today's blog post!!​​"
Apr 27

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2016   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service