We are (finally) starting to have some serious conversation about setting up a proper online event calendaring system. While we're aware of many commercial solutions, budget issues and the economy in general are causing us to lean more in the direction of an open source solution. Specifically, we have narrowed the selection down to VTCalendar and UNL Event Publisher. Both seem to have various pros and cons, ranging from datedness of the end-user GUI to difficulty level for installation/configuration.
At any rate, we're wondering if anyone can provide some (fairly detailed, hopefully) anecdotes or other information about successes/failures/pitfalls with either of these two products? What kinds of "bumps in the road" are we likely to encounter? Are there any other, better, open source solutions available for higher-ed event calendaring? Or should we stay away from open source solutions and are there commercial products that will do us better in the long run and why/how?
Since neither solution really appears to have much of a "check out what schools are using our system!"-type information available, any examples of either of these systems "in action" (beyond the VT or UNL calendar sites, of course) would be much appreciated. And, any information about processes or other information about how these systems have been implemented (e.g., the hierarchy of users/admins you've set up to process events and populate the calendar, how/if secondary calendars are rolled into "master" calendars, successes (or failures) of embedding the calendar information on your homepage, etc. Basically any information that might be useful to us as we embark down this path.
I know this type of topic has been discussed before in the past, but I've never seen more than a few casual mentions of these two particular systems. I'm hoping this new discussion will help bring out more detail that will be useful not only to us but to other schools in similar situations.
Manager of Web and Electronic Communications
Ohio Wesleyan University