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University Web Developers

I need a new calender of events type software. Right now we were using the open source vtcalender system until it broke. This system has been nothing but problems. The previous web designers were the ones that put this calender system into use. What are others using? I know that a lot of institutions have CMS which include a calender system with the application. Anybody out there using a different open source calender system or a reasonable priced commercial calender? Any help would be greatly appreciated. Again thanks in advance to everyone who replies.

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Hi Hilary,

here at colgate, we also are considering moving to bedework. have you had a chance to examine or think through how the work flow with bedework, from when a user enters an event, to approval, to any kinds of corrections that then need to be made?

Tim
Hi Tim,

We are still working through those details. As of now we plan to have several (~30) administrators throughout the university who will have the ability to post events to the calendar without any other approval. We will have one-three "super" admins with the ability to approve submitted events and edit the calendar.

Hilary
We're also going over to Google Calendar. Our campus has been on Google Apps for a while now so using Google calendar on the web provides a familiar and easy solution for our audience.
I believe google calendar to be by far the best. You can have many contributors, people can subscribe, rss, click an event and add to their own calendar. Tons of features!

http://busn.uco.edu/calendar
We are about to implement Trumba calendaring for our events. Our admissions department is already using it. Here is a link to their calendar pages. I have found their support to be outstanding thus far.

http://www.ut.edu/visit/calendar/

We plan to go campus wide during the winter break.
Thank everyone for all of their responses. I hope this discussion will help future developers when it comes to researching calendars. We have purchased and are using the Helios calendar. Everyone seems to love it. It is not hard to set up but someone needs to know a little bit of beginning PHP programming. No advance PHP programming knowledge is needed. Actually if you can follow directions good, no programming knowledge is needed but it is helpful. After downloading and placing the files in the correct folder, you need to change some files and then run the install and that is it. (MySQL database and PHP are required on your web server.) Customization is pretty easy also. If you know some CSS then it is even easier. I highly recommend the Helios calendar. After the purchase, the technical support was excellent as I had a few questions. A special thanks to Michael for telling me about Helios calendar.
Thanks ... I have been away and planned on asking this question now that I am back. But so happy all my work is done. Thanks again all.
We've been looking at Columba Systems' events software. They are based in London, UK.

It's not the cheapest, but it's really pretty good.
Just an epilogue: We use Google Calendar then pull the RSS feed into our site with php.

Has worked perfectly for almost three years now and allows me to share the calendar access with others.
For the main University calendar, we're using a fairly simple in house PHP/MySQL system developed about 5 years ago that still seems to be holding up pretty well. http://www.callutheran.edu/calendar/

For departmental sites or niche uses, I've been using Google calendars more and more. The only problem is that they can get visually crowded in a hurry. http://www.callutheran.edu/academic_affairs/faculty_resources/Campu...
At UCL we have just implemented an Events Calendar system http://events.ucl.ac.uk/

It's an enterprise level hosted product created by Columba Systems, who specialise in this area and have worked with a number of UK universities.

We are very pleased with it, as it will allow us create events at both a university and more granular level such as departmental events. It comes with it's own events publisher and all content is outputted as XML meaning that we can pull content into our Content Management System and users can subscribe to their device through the iCal standard.
We use ActiveData and are very pleased with all of the functions ... facilities function is outstanding for reserving rooms/buildings, etc. ... departmental 'ownership' is fabulous for us ... a 2-person Web team ... ;)

Take a look ... http://calendar.hindscc.edu/

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