University Web Developers

University Web Developers

I've been tasked with finding a software tool that helps manage the onboarding and exit process of new and departing faculty. Ultimately i would like this software to management faculty office interms of when resources can be removed from a particular office and when a new faculty member can be moved in with the necessary resources. This tool should have notifications and alerts so there are no conflicts with someone being removed from a office and someone being placed in a office.

 

Does anyone know of such a software tool or can point me in the right direction of solving this issue.? Thanks

Views: 135

Reply to This

Replies to This Discussion

Hi Kimbel.

I know you've been tasked with finding a software solution, though I'm wondering if you may need an interim step first: Does your institution have checklists covering all of the steps needed in on-boarding, relocating, and 'off-boarding' faculty and their offices? First step to creating a system would be to have accurate checklists of all the actions needed.

Once you have those, you might want to consider prototyping the system using a combination of online checklists ( Evernote, Google Docs, checklist.com, Trello.com), and scheduling tools (Google Calendar, Outlook) to manage the process. After trying this for a while and refining the checklists and scheduler, you could then start to look for or build a tool that can meet your exact needs.

Also... at that point you may find that checklists and schedulers are all you need for the amount of faculty turnover you have. Depending on your scale, complete automation might not be the best choice, especially after you factor in the cost of maintaining a commercial or open source YASS (Yet Another Software Solution) over the next several years.

let me know what you think – would a manual solution like this be a good way to proceed in your case?

The problem is we use a manual process right now and things keep falling through the cracks.

Hi Kimbel -- Does you manual process include a checklist and workflow documentation?

If not, it sounds to me like checklists and schedulers are your best next steps. You can structure and document what you do now, and then look at it to see if there are improvements you can make. Things like this:

Where does the current system fail exactly? Between steps 7 and 8? How could that failure point be fixed? Would a calendar reminder in step 1 help?

This is really useful analysis work that I think needs to be done before buying or building a system.

If your task mandate is to 'Find A Tool And Fix This Right Now Dangit!" you could do this clarifying work using Remember The Milk (http://www.rememberthemilk.com/) which would show that you are definitely working on automation rather than a manual system.

Hope this helps!

Hi Kimbel -- Did you ever find a good tool for this? if so, please post and let us know. Cheers, Dan

I've found a few options from these software companies called Asure and Active Data.

RSS

Elsewhere

Latest Activity

Karen Pederson replied to Emily Gravell's discussion What CMS are you using?
"We have been with OmniUpdate (OU Campus) since 2012. One of the reasons we chose OU: When I talked to universities about their CMS, in person or by phone, everyone who was with OU sounded happy. Really happy. And I feel the same. The support…"
7 hours ago
Karen Pederson posted a discussion

Ecommerce merchandise solution?

Hello,We are looking for a new third-party vendor to replace our current merchandise ecommerce platform.Here's our current site:http://www.marylhurstshop.com/Our bookstore manager thought cafepress.com might be a good solution.Can you recommend any others?Thank you,KarenSee More
8 hours ago
Dan Bashaw replied to Michael Carpenter's discussion Canada’s Anti-Spam Legislation 2014
"That concern makes"
11 hours ago
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Congrats go out to Harper College on their 2014 ACUP awards for their print and online catalog! Well-deserved!"
yesterday
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Wondering why you should pick a CMS designed exclusively for higher ed? Find out in today's blog post! "
yesterday
Michael Carpenter replied to Michael Carpenter's discussion Canada’s Anti-Spam Legislation 2014
"The discussion we've had around it so far concerns communications prior to as well as once the "business relationship" with the student has ceased, such as Recruitment and Alumni Relations activities. Since these activities occur in…"
yesterday
Dan Bashaw replied to Michael Carpenter's discussion Canada’s Anti-Spam Legislation 2014
"Hi Michael -- Do you have any links to recent articles, posts, or PSE policy documents that put CASL in the PSE context? I find that when I discuss CASL with various departments, a common first reaction is that it 'doesn't mean us'.…"
yesterday
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"The OmniUpdate family just got bigger! We welcome San Diego Community College District to the OU Campus CMS user community!"
Tuesday
Michael Carpenter posted a discussion

Canada’s Anti-Spam Legislation 2014

How have Canadian post-secondary schools dealt with complying to CRTC's anti-spam legislation that is coming into effect this July? Are all out-going bulk messages managed centrally?Are all your list-servs centralized?What services are you using?Any social media implications, such as promoted posts through Facebook?Thanks.See More
Tuesday
Profile IconMichael Carpenter and Carl-Martin Nelson joined University Web Developers
Monday
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Wondering how to create your own CMS gadget? Check out today's blog post! "
Apr 17
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Another new customer! We welcome Clark College to the OmniUpdate family and OU Campus CMS user community!"
Apr 16
Profile IconAndy Long, Melba Acevedo and George Fullerton joined University Web Developers
Apr 15
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"We warmly welcome Dillard University to the OmniUpdate family! We're excited to have them aboard the OU Campus CMS user train!"
Apr 14
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"We welcome Reynolds Community College to the OU Campus CMS user community! We're excited to have them in the OmniUpdate family!"
Apr 11
Brian Richardson is now a member of University Web Developers
Apr 10
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"New post up on the blog! Tips from Higher Education Marketing's CEO Philippe Taza on Tackling Higher Ed Digital Marketing Challenges. Give it a read and comment on your top challenges!"
Apr 9
John Jackson commented on Debbie's blog post New ICANN TLDs
"We've identified the domains we want to follow, such as .education (released at the end of March), .college, .university, and .sucks (I'm serious on the last one). The last three listed are still in the evaluation phase.  Just today…"
Apr 9
Brett Sizemore posted a discussion

Interactive Designer

APPLY AT: https://jobs.pepperdine.eduThe Interactive Designer supports Pepperdine's integrated marketing communications efforts aimed at strengthening the brand, elevating national reputation, improving recruitment, and building engagement through creative design across media including web, mobile, broadcast, print, and events.DUTIES: Directly support the creative communications needs of the University through the development and execution of integrated…See More
Apr 8
Brett Sizemore is now a member of University Web Developers
Apr 8

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2014   Created by Mark Greenfield.

Badges  |  Report an Issue  |  Terms of Service