University Web Developers

University Web Developers

I've been tasked with finding a software tool that helps manage the onboarding and exit process of new and departing faculty. Ultimately i would like this software to management faculty office interms of when resources can be removed from a particular office and when a new faculty member can be moved in with the necessary resources. This tool should have notifications and alerts so there are no conflicts with someone being removed from a office and someone being placed in a office.

 

Does anyone know of such a software tool or can point me in the right direction of solving this issue.? Thanks

Views: 148

Reply to This

Replies to This Discussion

Hi Kimbel.

I know you've been tasked with finding a software solution, though I'm wondering if you may need an interim step first: Does your institution have checklists covering all of the steps needed in on-boarding, relocating, and 'off-boarding' faculty and their offices? First step to creating a system would be to have accurate checklists of all the actions needed.

Once you have those, you might want to consider prototyping the system using a combination of online checklists ( Evernote, Google Docs, checklist.com, Trello.com), and scheduling tools (Google Calendar, Outlook) to manage the process. After trying this for a while and refining the checklists and scheduler, you could then start to look for or build a tool that can meet your exact needs.

Also... at that point you may find that checklists and schedulers are all you need for the amount of faculty turnover you have. Depending on your scale, complete automation might not be the best choice, especially after you factor in the cost of maintaining a commercial or open source YASS (Yet Another Software Solution) over the next several years.

let me know what you think – would a manual solution like this be a good way to proceed in your case?

The problem is we use a manual process right now and things keep falling through the cracks.

Hi Kimbel -- Does you manual process include a checklist and workflow documentation?

If not, it sounds to me like checklists and schedulers are your best next steps. You can structure and document what you do now, and then look at it to see if there are improvements you can make. Things like this:

Where does the current system fail exactly? Between steps 7 and 8? How could that failure point be fixed? Would a calendar reminder in step 1 help?

This is really useful analysis work that I think needs to be done before buying or building a system.

If your task mandate is to 'Find A Tool And Fix This Right Now Dangit!" you could do this clarifying work using Remember The Milk (http://www.rememberthemilk.com/) which would show that you are definitely working on automation rather than a manual system.

Hope this helps!

Hi Kimbel -- Did you ever find a good tool for this? if so, please post and let us know. Cheers, Dan

I've found a few options from these software companies called Asure and Active Data.

RSS

Elsewhere

Latest Activity

Jeffrey Garner posted a discussion

Website Developer opening at FGCU

Details at: https://jobs.fgcu.edu/postings/3766We are implementing the OmniUpdate CMS and going through a full site redesign. This is an exciting time to be on the Florida Gulf Coast University web team!Please share this great job lead!See More
Tuesday
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Registration for our 2017 OmniUpdate User Training Conference is now OPEN! Visit our conference website for speaker information, registration, workshops, things to do in San Diego, and other awesome stuff. "
Jan 13
William Hadley joined DNI's group
Thumbnail

Cascade Server CMS

For folks who use (or are interested in) Hannon Hill's Cascade Server CMS productSee More
Jan 5
William Hadley joined Mark Greenfield's group
Thumbnail

Accessibility

This group is for all those interested in Web Accessibility.See More
Jan 4
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"With registration opening soon for the 2017 OmniUpdate User Training Conference, we thought we'd spread some holiday cheer by giving you reasons to put OUTC17 on your wish list! "
Dec 16, 2016
Profile IconRonan McDonnell, David White, Adam HIlls-Meyer and 2 more joined University Web Developers
Dec 12, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Give a warm welcome to East Mississippi Community College! "
Nov 7, 2016
Profile IconAdam Arrowood, Pete Nowak, GEORGE JAMES and 1 more joined University Web Developers
Nov 1, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Do you want to present at our 2017 OmniUpdate User Training Conference but still need an idea? Today’s blog post has presentation topics and more about OUTC17! "
Oct 25, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"What should you know before building the structure of your site content? Check out today’s post inspired by mStoner!"
Oct 21, 2016
Artur Charukhchyan posted a discussion

Recommendations for an outsourced web dev company

Hello,I'm in charge of information systems at SUNY Orange, but our budget isn't currently allowing us to hire a full-time web developer, so I was looking for outsourced solutions that other institutions can recommend. We have a few PHP/MySQL applications, and will be shortly moving to OmniUpdate as far as general content management. We also have a Luminis portal.Any suggestions?Thank you in advance.ArturSee More
Oct 21, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Help us welcome Michigan Technological University to our OmniUpdate family!"
Oct 20, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Our newest module, Emergency Alerts, was developed based on our customers’ feedback. Learn more in today’s blog post! "
Oct 7, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"We love when our customers succeed. Saint Louis University’s new website has been named best in class by the Interactive Media Awards. Congratulations, SLU!"
Oct 4, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Join us in welcoming Jacksonville University to the OmniUpdate family! "
Sep 29, 2016
Catherine Donnelly replied to Mark Greenfield's discussion The Future of the UWEBD Social Network
"I would support using LinkedIn for this group (and have confirmed that I am a member over there).  Generally I  follow highered topics/people on twitter, but long-range/complicated discussions are impossible on that platform. A combo of…"
Sep 27, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Jim Heiney from Lock Haven University shares his advice on how an editorial calendar can help keep your web content up to date and engaging in today’s blog post.  "
Sep 22, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"We have a new addition to our OmniUpdate family. Welcome, Cerritos College! "
Sep 21, 2016
Lauren Zakich commented on Lynn Zawie's group OmniUpdate
"Emergency Alerts for OU Campus allows you to communicate with students, staff, and the community with custom website announcements. When time matters most, make sure your website is the go-to place for info."
Sep 20, 2016
Neil Joellenbeck replied to Mark Greenfield's discussion The Future of the UWEBD Social Network
"This is the first time I have been here in a long time. Selfishly, I would hope that you would be able to continue the site, but I understand realities. As I re-acquaint myself, I'm seeing a lot of value in what you have tirelessly built.…"
Sep 16, 2016

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2017   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service