University Web Developers

University Web Developers

I've been tasked with finding a software tool that helps manage the onboarding and exit process of new and departing faculty. Ultimately i would like this software to management faculty office interms of when resources can be removed from a particular office and when a new faculty member can be moved in with the necessary resources. This tool should have notifications and alerts so there are no conflicts with someone being removed from a office and someone being placed in a office.

 

Does anyone know of such a software tool or can point me in the right direction of solving this issue.? Thanks

Views: 151

Reply to This

Replies to This Discussion

Hi Kimbel.

I know you've been tasked with finding a software solution, though I'm wondering if you may need an interim step first: Does your institution have checklists covering all of the steps needed in on-boarding, relocating, and 'off-boarding' faculty and their offices? First step to creating a system would be to have accurate checklists of all the actions needed.

Once you have those, you might want to consider prototyping the system using a combination of online checklists ( Evernote, Google Docs, checklist.com, Trello.com), and scheduling tools (Google Calendar, Outlook) to manage the process. After trying this for a while and refining the checklists and scheduler, you could then start to look for or build a tool that can meet your exact needs.

Also... at that point you may find that checklists and schedulers are all you need for the amount of faculty turnover you have. Depending on your scale, complete automation might not be the best choice, especially after you factor in the cost of maintaining a commercial or open source YASS (Yet Another Software Solution) over the next several years.

let me know what you think – would a manual solution like this be a good way to proceed in your case?

The problem is we use a manual process right now and things keep falling through the cracks.

Hi Kimbel -- Does you manual process include a checklist and workflow documentation?

If not, it sounds to me like checklists and schedulers are your best next steps. You can structure and document what you do now, and then look at it to see if there are improvements you can make. Things like this:

Where does the current system fail exactly? Between steps 7 and 8? How could that failure point be fixed? Would a calendar reminder in step 1 help?

This is really useful analysis work that I think needs to be done before buying or building a system.

If your task mandate is to 'Find A Tool And Fix This Right Now Dangit!" you could do this clarifying work using Remember The Milk (http://www.rememberthemilk.com/) which would show that you are definitely working on automation rather than a manual system.

Hope this helps!

Hi Kimbel -- Did you ever find a good tool for this? if so, please post and let us know. Cheers, Dan

I've found a few options from these software companies called Asure and Active Data.

RSS

Elsewhere

Latest Activity

Rachel Burt commented on Lynn Zawie's group OmniUpdate
"With graduation 2018 in (or almost in) the books, it’s time to turn your attention to all the projects you didn’t get around to the last year. "
12 hours ago
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join Josh from VisionPoint on our next webcast to learn SEO basics and how to position your content in the best way possible. Register today! "
Wednesday
Holly LaRose-Roenicke posted a discussion

Looking for inexpensive job intake/ work request tools. Anything Office 365?

We are part of University Communications and are looking for a tool or product to take in job requests, project requests, etc. Would prefer something that allows a feedback survey that asks for client satisfaction upon job completion. What are you using? What do you like about it?See More
May 18
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Does your school have international students? Have you received website inquiries from prospective students living overseas? Do any of your alumni and donors live abroad? "
May 15
Katie Ryan-Lambert joined Mark Greenfield's group
May 14
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"With the release of OU Campus version 10.8, Snippets are even better! "
May 11
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"What do higher ed mission statements and refrigerator magnet poetry have in common? "
May 10
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Your site shouldn't be a refrigerator door showcasing your accomplishments. In our next webcast, learn how to request and create better content to meet your site goals! Register today"
May 9
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Drupal has once again made news with two vulnerabilities that make cyberattacks easy. Is your CMS safe? "
May 8
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"If your website, and specifically the content you’re showcasing, isn’t serving your marketing goals, you’re missing opportunities. #CMS #highered "
May 4
Katie Ryan-Lambert joined Anthony's group
Thumbnail

Plone

Discussion about Plone CMS.
May 2
Katie Ryan-Lambert is now a member of University Web Developers
May 1
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Accessibility should be a deciding factor when choosing a web content management system. If a CMS purchase is in your future, consider these factors. "
Apr 30
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"The more you plan and anticipate issues upfront, the smoother your migration from a homegrown CMS to OU Campus will be. "
Apr 26
Profile IconKeith Castillo and Kimberly Prieto joined University Web Developers
Apr 25
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Ever wonder what other colleges and universities are doing to attract prospective students and keep faculty, staff, and existing students informed? Get some inspiration from these award winners"
Apr 23
Profile IconBrian Piper, Kim Brown and Marianne Schneider joined University Web Developers
Apr 23
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Now available in our OU Campus CMS, Global Search doesn’t require knowledge of navigating your website’s structure. It only requires general knowledge of the content or item you want to find. "
Apr 20
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"For months, you’ve reviewed templates and created, deleted, and revised content for your new redesigned website. Now it’s time to move the content. "
Apr 19
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join Caroline Roberts from iFactory for our next webcast on how to audit your content for a new CMS launch. Register today! "
Apr 19

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2018   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service