University Web Developers

University Web Developers

I've been tasked with finding a software tool that helps manage the onboarding and exit process of new and departing faculty. Ultimately i would like this software to management faculty office interms of when resources can be removed from a particular office and when a new faculty member can be moved in with the necessary resources. This tool should have notifications and alerts so there are no conflicts with someone being removed from a office and someone being placed in a office.

 

Does anyone know of such a software tool or can point me in the right direction of solving this issue.? Thanks

Views: 146

Reply to This

Replies to This Discussion

Hi Kimbel.

I know you've been tasked with finding a software solution, though I'm wondering if you may need an interim step first: Does your institution have checklists covering all of the steps needed in on-boarding, relocating, and 'off-boarding' faculty and their offices? First step to creating a system would be to have accurate checklists of all the actions needed.

Once you have those, you might want to consider prototyping the system using a combination of online checklists ( Evernote, Google Docs, checklist.com, Trello.com), and scheduling tools (Google Calendar, Outlook) to manage the process. After trying this for a while and refining the checklists and scheduler, you could then start to look for or build a tool that can meet your exact needs.

Also... at that point you may find that checklists and schedulers are all you need for the amount of faculty turnover you have. Depending on your scale, complete automation might not be the best choice, especially after you factor in the cost of maintaining a commercial or open source YASS (Yet Another Software Solution) over the next several years.

let me know what you think – would a manual solution like this be a good way to proceed in your case?

The problem is we use a manual process right now and things keep falling through the cracks.

Hi Kimbel -- Does you manual process include a checklist and workflow documentation?

If not, it sounds to me like checklists and schedulers are your best next steps. You can structure and document what you do now, and then look at it to see if there are improvements you can make. Things like this:

Where does the current system fail exactly? Between steps 7 and 8? How could that failure point be fixed? Would a calendar reminder in step 1 help?

This is really useful analysis work that I think needs to be done before buying or building a system.

If your task mandate is to 'Find A Tool And Fix This Right Now Dangit!" you could do this clarifying work using Remember The Milk (http://www.rememberthemilk.com/) which would show that you are definitely working on automation rather than a manual system.

Hope this helps!

Hi Kimbel -- Did you ever find a good tool for this? if so, please post and let us know. Cheers, Dan

I've found a few options from these software companies called Asure and Active Data.

RSS

Elsewhere

Latest Activity

Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Did you hear? OUTC16 Call for Proposals is now open. We are eagerly awaiting your submissions!"
yesterday
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Have you seen The University of South Alabama's new online course catalog? It integrates with Banner. Looks sharp! Check it out. "
Aug 26
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Congrats to Oklahoma City Community College on going live with their new responsive online course catalog! "
Aug 24
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Curious about what's going to be in the 2015 E-Expectations Report? Get some hints in today's blog post! "
Aug 20
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Big congrats to Butler County Community College on going live in OU Campus last week with their new responsive site. Looks amazing! Check it out: bc3.edu "
Aug 20
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"HUGE shout-out to Hope College on going live in OU Campus with their new responsive site, which Includes a course catalog, calendar, directories, news center, and much more! Check it out: hope.edu "
Aug 18
Howard Hanna posted a discussion

Cloud Providers: Acquia or Pantheon?

We're considering moving a lower-trafficked site with a fairly vanilla Drupal install to a cloud provider and are wondering whether to go with Acquia or Pantheon.Which would you choose?See More
Aug 18
Profile IconJanine Sazinsky and Cynthia Rodriguez joined University Web Developers
Aug 14
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"#OUTC16 dates and location have been announced!! Get the scoop on our blog! "
Aug 13
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Southwest Mississippi Community College has joined the OmniUpdate family. Hip hip hooray!! #weloveourcustomers‬"
Aug 11
Howard Hanna posted a discussion

Site Search: Evaluating and Testing

Amherst College is considering switching the search engine we use on our website (Drupal) from Google Search Appliance (GSA) to Google Custom Search Engine (CSE). We are considering using Google Tag Manager (GTM) for A/B testing of GSA and CSE. We are configured to seamlessly switch between the two search options.Does anyone have ideas, resources, or a checklist you've used for testing the site search and gauging relevancy?If not GTM for A/B testing, any recommendation on what else to use?All…See More
Aug 5
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"New post up on the blog by OmniUpdate CEO, Lance Merker! Check it out: Three Takeaways from #eduweb15 "
Aug 4
Phyllis Treige posted a discussion

UX Analyst at University of Wisconsin-Madison

The Communications Department in the UW-Madison Division of Information Technology (DoIT) is looking for a full-time User Experience Analyst to join our team.  The opportunityWe’re redefining the experience of higher education at UW-Madison, from improving the course enrollment process to designing tools that support advising to overhauling the MyUW portal.  We need someone who is driven to understand the challenges our users face, to help untangle thorny process and technical ecosystems, and…See More
Aug 4
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"We're so excited to add Lake Tahoe Community College to the OmniUpdate family! Welcome aboard!"
Aug 3
Profile IconKendra Smith, Dan LeGate, Matt Kacskos and 2 more joined University Web Developers
Jul 31
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Congrats to Snow College on going live in OU Campus with their new responsive site! Check it out: www.snow.edu "
Jul 30
Sara Arnold commented on Lynn Zawie's group OmniUpdate
"Get the scoop on snippets in the new post up on the blog! "
Jul 29
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"New blog post from Kate Browne, Technology Trainer at Illinois Wesleyan University! The Welcoming Website Part 1: Accessibility and Universal Design "
Jul 22
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Nevada State College went live in our OU Campus CMS! Check it out: nsc.edu http://nsc.edu/"
Jul 20
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Exciting news! We've released 10.3 of OU Campus which includes OU Marketplace! Read all about it in today's blog post. "
Jul 17

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2015   Created by Mark Greenfield.

Badges  |  Report an Issue  |  Terms of Service