University Web Developers

University Web Developers

I've been tasked with finding a software tool that helps manage the onboarding and exit process of new and departing faculty. Ultimately i would like this software to management faculty office interms of when resources can be removed from a particular office and when a new faculty member can be moved in with the necessary resources. This tool should have notifications and alerts so there are no conflicts with someone being removed from a office and someone being placed in a office.

 

Does anyone know of such a software tool or can point me in the right direction of solving this issue.? Thanks

Views: 151

Reply to This

Replies to This Discussion

Hi Kimbel.

I know you've been tasked with finding a software solution, though I'm wondering if you may need an interim step first: Does your institution have checklists covering all of the steps needed in on-boarding, relocating, and 'off-boarding' faculty and their offices? First step to creating a system would be to have accurate checklists of all the actions needed.

Once you have those, you might want to consider prototyping the system using a combination of online checklists ( Evernote, Google Docs, checklist.com, Trello.com), and scheduling tools (Google Calendar, Outlook) to manage the process. After trying this for a while and refining the checklists and scheduler, you could then start to look for or build a tool that can meet your exact needs.

Also... at that point you may find that checklists and schedulers are all you need for the amount of faculty turnover you have. Depending on your scale, complete automation might not be the best choice, especially after you factor in the cost of maintaining a commercial or open source YASS (Yet Another Software Solution) over the next several years.

let me know what you think – would a manual solution like this be a good way to proceed in your case?

The problem is we use a manual process right now and things keep falling through the cracks.

Hi Kimbel -- Does you manual process include a checklist and workflow documentation?

If not, it sounds to me like checklists and schedulers are your best next steps. You can structure and document what you do now, and then look at it to see if there are improvements you can make. Things like this:

Where does the current system fail exactly? Between steps 7 and 8? How could that failure point be fixed? Would a calendar reminder in step 1 help?

This is really useful analysis work that I think needs to be done before buying or building a system.

If your task mandate is to 'Find A Tool And Fix This Right Now Dangit!" you could do this clarifying work using Remember The Milk (http://www.rememberthemilk.com/) which would show that you are definitely working on automation rather than a manual system.

Hope this helps!

Hi Kimbel -- Did you ever find a good tool for this? if so, please post and let us know. Cheers, Dan

I've found a few options from these software companies called Asure and Active Data.

RSS

Elsewhere

Latest Activity

Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Future-proofing is often an overlooked element in evaluating a web content management system in higher education. Learn how to evaluate a CMS for the long haul. "
12 hours ago
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join us for our upcoming webcast! Joel Vertin from Michigan Technological University will share his team's assessment of a new CMS and how to evaluate your needs to determine the right fit for your institution. Register today! "
yesterday
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Ever wonder why we do what we do at OmniUpdate? "
Feb 16
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"There is a fine line between waiting for more money, time, and staff… and waiting too long to replace your school’s web content management system.  "
Feb 13
Mel Mills is now a member of University Web Developers
Feb 12
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Accessibility is no longer an afterthought in creating a college or university website: It is an essential component in website design. "
Feb 9
Anna Prentiss is now a member of University Web Developers
Feb 8
Sara Arnold joined Mark Greenfield's group
Thumbnail

Accessibility

This group is for all those interested in Web Accessibility.See More
Feb 7
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Has your institution received an OCR letter, or does your web team live in fear of getting one? You’ll fare better by being proactive. "
Feb 7
Trisha Salas is now a member of University Web Developers
Feb 7
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Nearly 85% of our customers choose our SaaS offering and we have more SaaS customers than any other CMS in the higher ed market. "
Feb 5
Jesse Clark posted a discussion

Updating our Privacy Policy

Hello,We are looking to update our privacy policy on our website to better reflect the activities of our marketing folks and their partners. This would include things like retargeting and the potential personalization of our CRM. I was wondering if other universities have updated their privacy policies recently and could share how they crafted it? I'd like to have some sort of template before meeting with our lawyer to get their sign off.Thanks!See More
Feb 5
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Are you holding your web content management system together with Band-Aids and patches? It may be time to start your search for a new CMS to manage your higher ed website. "
Feb 2
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"How does one manage a major website redesign, including the addition of a new web CMS, while keeping fellow colleagues happy during and after the process? Robert Heyser from Tarrant County College shares his experience with us. "
Jan 31
Rachel Burt commented on Lynn Zawie's group OmniUpdate
" There are plenty of opportunities to get hands-on experience with our OU Campus CMS at #OUTC18! Our workshop tracks are designed to help you choose. "
Jan 30
Sandi Arendalkowski is now a member of University Web Developers
Jan 29
Jesse Clark joined Lynn Zawie's group
Thumbnail

OmniUpdate

Share your experiences using OmniUpdate CMS
Jan 29
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join us for our January webcast! Lin Larson from Stamats will present on how to ensure a sustainable website redesign process for your institution. Register now "
Jan 26
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"The OU Campus Source Editor is a nifty feature you’ll find in your developer toolbox. See it in action! "
Jan 26
Profile IconJill St Martin, Al Nemec and Jessie Nemec joined University Web Developers
Jan 26

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2018   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service