University Web Developers

University Web Developers

I've been tasked with finding a software tool that helps manage the onboarding and exit process of new and departing faculty. Ultimately i would like this software to management faculty office interms of when resources can be removed from a particular office and when a new faculty member can be moved in with the necessary resources. This tool should have notifications and alerts so there are no conflicts with someone being removed from a office and someone being placed in a office.

 

Does anyone know of such a software tool or can point me in the right direction of solving this issue.? Thanks

Views: 141

Reply to This

Replies to This Discussion

Hi Kimbel.

I know you've been tasked with finding a software solution, though I'm wondering if you may need an interim step first: Does your institution have checklists covering all of the steps needed in on-boarding, relocating, and 'off-boarding' faculty and their offices? First step to creating a system would be to have accurate checklists of all the actions needed.

Once you have those, you might want to consider prototyping the system using a combination of online checklists ( Evernote, Google Docs, checklist.com, Trello.com), and scheduling tools (Google Calendar, Outlook) to manage the process. After trying this for a while and refining the checklists and scheduler, you could then start to look for or build a tool that can meet your exact needs.

Also... at that point you may find that checklists and schedulers are all you need for the amount of faculty turnover you have. Depending on your scale, complete automation might not be the best choice, especially after you factor in the cost of maintaining a commercial or open source YASS (Yet Another Software Solution) over the next several years.

let me know what you think – would a manual solution like this be a good way to proceed in your case?

The problem is we use a manual process right now and things keep falling through the cracks.

Hi Kimbel -- Does you manual process include a checklist and workflow documentation?

If not, it sounds to me like checklists and schedulers are your best next steps. You can structure and document what you do now, and then look at it to see if there are improvements you can make. Things like this:

Where does the current system fail exactly? Between steps 7 and 8? How could that failure point be fixed? Would a calendar reminder in step 1 help?

This is really useful analysis work that I think needs to be done before buying or building a system.

If your task mandate is to 'Find A Tool And Fix This Right Now Dangit!" you could do this clarifying work using Remember The Milk (http://www.rememberthemilk.com/) which would show that you are definitely working on automation rather than a manual system.

Hope this helps!

Hi Kimbel -- Did you ever find a good tool for this? if so, please post and let us know. Cheers, Dan

I've found a few options from these software companies called Asure and Active Data.

RSS

Elsewhere

Latest Activity

Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Our customer, Eric Li from Wharton County Junior College, shares his experience presenting on WCJC's Faculty Website. Read it now! "
yesterday
Pamela Riesmeyer joined Mark Greenfield's group
Thumbnail

Accessibility

This group is for all those interested in Web Accessibility.See More
Friday
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"The OmniUpdate family is happy to welcome Bard College at Simon's Rock! "
Thursday
Tim Yandel is now a member of University Web Developers
Thursday
Mahmud Rahman is now a member of University Web Developers
Tuesday
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Please help us welcome our newest customer, Butler County Community College! Thanks for joining us."
Nov 17
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Are you working to increase your institution’s ranking in search results? Read today's blog post to learn how!"
Nov 12
Ronna Johnston posted a status
"Is anyone willing to share their RFP for a Content Management System? We are pursuing a university -wide tool. Thanks in advance."
Nov 12
Jonathan Thompson posted a discussion

Front End Developer--Johns Hopkins University

The Front End Developer is part of a team that provides development, analysis of websites, web-based applications, and web-based services in support of the work of the Johns Hopkins University Office of Communications and reports to the Director of Digital Strategy.The primary duties and responsibilities of the job include:Works at high programming and creative level, demonstrating proficiency in interpreting graphic visual or interaction designs using modern web standards and technologies…See More
Nov 11
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"There’s still time to submit your Topic Table proposal for OUTC15. For more information or to submit, visit our Call for Proposals page. Don't miss your chance to receive ½ off registration.The deadline for submissions is…"
Nov 10
Jonathan Thompson is now a member of University Web Developers
Nov 10
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Have you seen The University of South Alabama’s awesome News System? It’s responsive! southalabama.edu/news"
Nov 7
richard ota joined Mark Greenfield's group
Thumbnail

WordPress

This group is for all those using WordPress as both a blogging platform and as a CMS
Nov 6
richard ota joined DNI's group
Thumbnail

Cascade Server CMS

For folks who use (or are interested in) Hannon Hill's Cascade Server CMS productSee More
Nov 6
richard ota joined Lynn Zawie's group
Thumbnail

OmniUpdate

Share your experiences using OmniUpdate CMS
Nov 6
richard ota joined Arlen Johnson's group
Thumbnail

Calendars

Discuss event calendars and calendaring - identify products, solutions, and needs
Nov 6
Kari Johnston is now a member of University Web Developers
Nov 6
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Congratulations to UC Irvine School of Social Sciences for going live with their new responsive website! www.socsci.uci.edu"
Nov 6
Erin Leavitt commented on Lynn Zawie's group OmniUpdate
"Learn the real difference between on-premise and cloud-based software solutions in today’s blog post! "
Nov 5
Anita Rao posted a discussion

Digital Library Web Developer at Amherst College

The Amherst College Library seeks a talented programmer to help develop and maintain systems and tools supporting digital asset management, digital scholarship and publishing, and digital preservation. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst’s students consists of Pell Grant recipients, and many more are first generation students; nearly half of our students…See More
Nov 5

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2014   Created by Mark Greenfield.

Badges  |  Report an Issue  |  Terms of Service