University Web Developers

University Web Developers

I've been tasked with finding a software tool that helps manage the onboarding and exit process of new and departing faculty. Ultimately i would like this software to management faculty office interms of when resources can be removed from a particular office and when a new faculty member can be moved in with the necessary resources. This tool should have notifications and alerts so there are no conflicts with someone being removed from a office and someone being placed in a office.

 

Does anyone know of such a software tool or can point me in the right direction of solving this issue.? Thanks

Views: 151

Reply to This

Replies to This Discussion

Hi Kimbel.

I know you've been tasked with finding a software solution, though I'm wondering if you may need an interim step first: Does your institution have checklists covering all of the steps needed in on-boarding, relocating, and 'off-boarding' faculty and their offices? First step to creating a system would be to have accurate checklists of all the actions needed.

Once you have those, you might want to consider prototyping the system using a combination of online checklists ( Evernote, Google Docs, checklist.com, Trello.com), and scheduling tools (Google Calendar, Outlook) to manage the process. After trying this for a while and refining the checklists and scheduler, you could then start to look for or build a tool that can meet your exact needs.

Also... at that point you may find that checklists and schedulers are all you need for the amount of faculty turnover you have. Depending on your scale, complete automation might not be the best choice, especially after you factor in the cost of maintaining a commercial or open source YASS (Yet Another Software Solution) over the next several years.

let me know what you think – would a manual solution like this be a good way to proceed in your case?

The problem is we use a manual process right now and things keep falling through the cracks.

Hi Kimbel -- Does you manual process include a checklist and workflow documentation?

If not, it sounds to me like checklists and schedulers are your best next steps. You can structure and document what you do now, and then look at it to see if there are improvements you can make. Things like this:

Where does the current system fail exactly? Between steps 7 and 8? How could that failure point be fixed? Would a calendar reminder in step 1 help?

This is really useful analysis work that I think needs to be done before buying or building a system.

If your task mandate is to 'Find A Tool And Fix This Right Now Dangit!" you could do this clarifying work using Remember The Milk (http://www.rememberthemilk.com/) which would show that you are definitely working on automation rather than a manual system.

Hope this helps!

Hi Kimbel -- Did you ever find a good tool for this? if so, please post and let us know. Cheers, Dan

I've found a few options from these software companies called Asure and Active Data.

RSS

Elsewhere

Latest Activity

Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Ever wonder what other colleges and universities are doing to attract prospective students and keep faculty, staff, and existing students informed? Get some inspiration from these award winners"
23 hours ago
Profile IconBrian Piper, Kim Brown and Marianne Schneider joined University Web Developers
yesterday
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Now available in our OU Campus CMS, Global Search doesn’t require knowledge of navigating your website’s structure. It only requires general knowledge of the content or item you want to find. "
Friday
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"For months, you’ve reviewed templates and created, deleted, and revised content for your new redesigned website. Now it’s time to move the content. "
Thursday
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join Caroline Roberts from iFactory for our next webcast on how to audit your content for a new CMS launch. Register today! "
Thursday
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Are you using your website to your utmost advantage? Learn how to realize your site’s potential and hit your enrollment goals. "
Apr 18
David Hunt is now a member of University Web Developers
Apr 17
Jon Shaw posted a discussion

GPS Campus Shuttle Tracker / Tracking Services

Hello,We are considering options for gps tracking a small group of campus shuttles (5) on a small looping route.  There are several services available such as NextBus, TranLoc, and DoubleMaps, but these offer a full-service package that could be used by a municipal authority.We would like to look at simpler options.  We basically need to see where the buses are, and a good feature would be some built-in ETA for marked stops.  One option I found is LiveViewGPS.  It doesn't have the predictive…See More
Apr 13
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Forms are a powerful tool to actively gather data from your website visitors and make informed decisions based on the results collected. "
Apr 13
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Join us for an upcoming webcast on troubleshooting accessibility issues and how to ensure a smooth site experience for all. Register today! "
Apr 12
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"A major website redesign is a lot of work, but the results can have far-reaching effects. That’s why making sure your web CMS can handle the new technologies and features included in a redesign is imperative. "
Apr 11
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"We exist solely to make our customers successful. Without satisfied customers, we’d be out of business. "
Apr 9
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"If you manage one of the million websites affected by Drupalgeddon 2, the latest “highly critical” Drupal security breach, it may be time to rethink your web CMS. "
Apr 5
David Giordano is now a member of University Web Developers
Apr 5
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"When evaluating a new web content management system, make sure to get cross-campus input and buy-in, but avoid creating more work for your coworkers. "
Apr 4
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"It’s time to put to rest the notion that one can game search engine algorithms. "
Apr 4
Rachel Burt commented on Lynn Zawie's group OmniUpdate
"Multi-tasking and constant interruptions are inevitable when working in higher ed. The Notes Gadget can help. "
Apr 3
Katie Stompor posted a discussion

Sr. Web Developer at Purdue University Northwest

The Purdue Northwest Marketing & Communication team is looking for an experienced Sr. Web Developer. Find the full job listing here: http://purdue.taleo.net/careersection/nc_3/joblist.ftl?lang=en&portal=52400108274See More
Apr 2
Katie Stompor is now a member of University Web Developers
Apr 2
Andrew Grohowski joined Lynn Zawie's group
Thumbnail

OmniUpdate

Share your experiences using OmniUpdate CMS
Mar 29

UWEBD has been in existence for more than 10 years and is the very best email discussion list on the Internet, in any industry, on any topic

About

© 2018   Created by Mark Greenfield.   Powered by

Badges  |  Report an Issue  |  Terms of Service