University Web Developers

University Web Developers

So way back in "the day" (eight or so years ago), our employee/student email inboxes were routinely deluged with 40+ individual email messages per day due to the "campus-wide" email lists being open for anyone here to send messages to.

Enough people eventually decried the situation, so we came up with an email/website "publication" that was basically akin to a "daily digest email" of what were originally individual messages.

This was highly successful and took a large part of the burden off of individual email inboxes.

It was tied into a campus-wide calendaring system and was basically hunky-dory for everyone.

Fast-forward to a few months ago, and there is now a new push to do something about the situation, as the daily digest email has grown to be far too lengthy.

The big cause of this was the elimination of the campus-wide calendaring system, so the daily digest email system had to take on the bulk of the event-related marketing that various offices and groups and whatnot are responsible for.

We're interested in completely overhauling not only the system (which is a Wordpress-based system), but maybe even the concept of the system. Perhaps there's something that's more modern (like a mobile app or something) for achieving this sort of thing.

One possible solution we've found is a mobile app (and accompanying website version, for those folks here who don't yet have a smartphone for some reason) named Guidebook, but we know next-to-nothing as far as its pros/cons, pricing, etc.

We're really just beginning the process of discussing our options on this, with a plan to make it a summer project for our office to concentrate on.

Anyway, I was wondering if anyone has experience dealing with this sort of situation (which I bet is common in higher-ed)? What has worked? What hasn't? Are there any existing systems or mobile apps or anything that can be used well for this sort of thing? Most importantly, we do not have much of an in-house team of programming talent, so ideally something that can work "out of the box" (or with heavy vendor involvement) would be more preferred.

Doug Thompson
Manager of Web and Electronic Communications
Ohio Wesleyan University

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