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Terminal Four Site Manager

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Terminal Four Site Manager

For institutions using Terminal Four's (T4) Site Manager CMS.

Members: 12
Latest Activity: Mar 20

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T4 Site Manager Implementation 1 Reply

We're in the process of implementing T4 here at our college. Are there any suggestions or things to be on the look out for from any current users we should pay specific attention to?Continue

Started by Cal Anderson. Last reply by Jay Massey Oct 13, 2014.

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Comment by Natalie Semmler on March 20, 2015 at 1:47pm

At the time we had 2 full-time employees and a temp on the web team. We had over 150 users trained to do the migration; some departments assigned more than others. Each department was required to assign someone. As far as I know only a few had any web experience at all.

Comment by Debbie on March 20, 2015 at 1:43pm

Can you tell me how many people were in the migration group (web team) and what was there expertise? 

Comment by Jay Massey on March 20, 2015 at 11:09am

Debbie,

It was a process, but yes. Once we had approval from leadership to pursue a new website, we presented to our idea for a CMS to the Web Advisor Committee to get their buy-in. We further presented to the executive committee, provost and deans, as well as the existing web managers. It was a bit organic, not fully fleshed out before hand, but their was a big communication component to the new website, CMS integration and migration plan. We essentially over communicated, very transparent. My ED communicated from the top down (leadership) and Web Services communicate from the bottom up (content providers/web devs). 

Feel free to contact me directly.

Jay

Comment by Natalie Semmler on March 20, 2015 at 11:08am

For us 'buy-in' came from the top-down. All websites are required to be in T4. That being said we conducted over 100 training sessions including using T4, writing for the web, how-to migrate content, and migration workshops. We conducted bi-weekly meeting with departmental representatives and potential T4 users to explain what we were doing, why we were doing it and answer any questions. We did a lot of hand-holding and still do when a user is hesitant.

Natalie

Comment by Debbie on March 20, 2015 at 10:55am

Can you also tell me if there was a marketing strategy in place for 'buy-in' of the WCMS?

Comment by Jay Massey on March 20, 2015 at 10:04am

We finalized our conversation from a 50,000-page, static, Dreamweaver-maintained site into a T4 CMS-driven site in 2014. We trained 250 campus staff as content providers. We also trained the content providers how to migrate their own content. We now have around 6,000 pages of content. Now that the site content is reduced and migrated, we are working on improving the content quality through training and business process via one-on-one meetings with depts in need. I am currently putting together a presentation on the process from procurement to launch for HighEdWeb. Ask me anything.

Jay

Comment by Katie Ryan Lambert on March 20, 2015 at 9:52am

Hi all - we implemented T4 in November 2014. So far the tool is working very well for us. I recently trained 21 people across different departments and they're now empowered to update their own content. The tool was relatively easy for most to learn. I would recommend re-using T4 training materials as much as possible and tailoring them to fit your needs. 

We will be looking into setting up workflows for content approval in the near future so if anyone has advice or lessons learned in that area it would be appreciated! 

Comment by Debbie on March 20, 2015 at 9:37am

Since you have implemented it, can you let us know how it went?  Offline is fine too.

dk

Comment by Louise Ryan on May 27, 2014 at 10:56am

Hi All, 

If you work in a web, content, marketing or senior management position in higher education, please take 2 minutes to complete the TERMINALFOUR Higher Education Web Survey – you’ll be entered into a draw to win €/$/£100 Amazon voucher for your troubles.

We’d also appreciate if you would share the survey - http://lnkd.in/dbxSjE2

Many thanks, 

Louise 

TERMINALFOUR

Comment by Cal Anderson on April 21, 2013 at 9:55am

We're in the process of implementing T4 here at our college. Are there any suggestions or things to be on the look out for from any current users we should pay specific attention to?

 

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