I'm interested in strategies that schools are using to merge and manage catalogs, specifically where getting rid of a print edition isn't really an option. We have a rather brutal workflow in place that consists of managing two web versions (live and future), and two sets of Word documents (100s of them, live and future) that are merged and sent in to be sucked into InDesign for print.
We have a good CMS, and I'm trying to come up with a decent, evolving way to manage the catalog more effectively. We can't just cut all current processes off and start over, and while I know I could get the CMS to output XML that could go straight into InDesign, we simply don't have time or resources to do that right now.
So, what are you doing? What have you found effective to reduce the workload on your Registrar, yet keep people happy. For what it's worth, we need to have a print version, an online version that will update annually (print is every 2 years), and we'll archive older versions somehow.